For county-funded agencies
An agency with several funders (county contracts, foster-care programs, federal grants) shares staff, rent and managers across all of them. Each funder must be charged only its fair share, backed by signed records of who worked on what.
At year-end, funders require cost reports showing what each program actually cost. Auditors check the split. One public county review found an agency had “no adequate cost allocation plan”, a finding that can put a whole year’s costs in question.
Most agencies do this in spreadsheets, with outside consultants, once a year, under deadline.
You load your own ledger, payroll and timecards in order, and each file must tie to your trial balance before it’s accepted.
Staff sign their hours by program each pay period, and a supervisor approves them.
Margent splits each month’s costs to funders and programs by fixed rules, to the cent, with no AI computing any number.
It drafts the forms: California’s FC 32 for foster-care programs, LA’s Exhibit B roll-up, federal grant expense lines (SF-425), the IRS Form 990 expense view, a cost allocation plan and the overhead rate.
Fictional example
$600,000 of shared costs, split by signed staff hours: $420,000 to the county contract, $120,000 to foster care, $60,000 to the federal grant.
On our live site, with a made-up agency, all 175 checks passed, from sign-up and the first upload to the report drafts. A test written without seeing the engine’s code, on a fictional agency’s books: 185 of 194 cases pass, none fail, 9 not yet measured.
Still missing: a real agency’s books. AI help, such as reading contracts, stays off for your data until our AI provider signs a BAA.
Ready to pilot means built, switched on and tested end to end on our live site with a made-up agency. None has run on a real agency’s files yet. What works today
Any time: a look back over a whole year
Revenue checkReady to pilotFinds county money you earned but were never paid, and says what you can still fix and by when.
Before you bill
County claim checkReady to pilotCatches county rule errors on each service before it goes to the county.
After the county pays
Denial queueReady to pilotPuts an owner, a plain reason and a deadline on every denial, so none is forgotten.
Before the county reviews your charts
Audit checkReady to pilotReviews every chart the way a county reviewer would, not just a sample.